KLASUsers Group

Volunteers makeup an important part of the Library for the Blind & Print Disabled (LBPD) / Talking Book Library community and contribute greatly to their success. Each library utilizes volunteers uniquely; from shelving and circulation to readers advisory to recording content. Join the KLAS program committee for a presentation from a few of our outstanding network libraries discussing how they train and deploy their volunteers, and how they use KLAS to support and manage them.

This free, online session was held via Zoom on January 11th at 3 PM Eastern / Noon Pacific.

Recording

Downloads

For this quarter’s IRC webinar, we had a Roundtable on the APH Census, with discussion on how you go about the census process and how KLAS can better support that work. It was held on Tuesday, February 22nd.

Roundtable speakers were:

• Jared Leslie, Director of Media and Development, Foundation for Blind Children in Arizona
• Sally Shreck, Specialized Media Coordinator, Maryland School for the Blind IRC
• Allen Huang, Director of Accessible Instructional Materials and Outreach Services, Tennessee Resource Center for the Visually Impaired
• Kathy Segers, Educational Consultant, Tennessee Resource Center for the Visually Impaired

The recorded webinar is now available:

Below are the minutes taken during the KLAS Users' Group meeting held at the National Library Service 2018 Conference.

An updated version of the KLAS User Group bylaws was presented to the KLAS Users' Group on at the annual business meeting on June 6, 2019. The members of the Users' Group then proceeded to vote online to accept the bylaws with all suggested revisions effective July 1, 2019.

Below is the presentation given at the NLS Northern / Midlands Regional Conference in NYC on April 10. 2019 in PowerPoint and .PDF format.

Below is the presentation given at the NLS Western / Southern Regional Conference in San Antonio on May 8, 2019 in PowerPoint and .PDF format.

A link to vote in the officer election will be sent to a designated representative of each KLAS library / organization.

The deadline to vote is Friday, July 17.

Biographies and Statements of Purpose of Candidate for Vice President

Michael Lang, Director, State Library of Kansas, Talking Books Service

Biography

Michael Lang is the Director of the State Library of Kansas, Talking Books Service in Emporia. He has been with Kansas Talking Books since 2015. Prior to that Michael worked in a small public library and in student services roles at various institutes of higher education in Kansas. He is a member of the KLAS Programming Committee and his local Friends of the Library board.

Statement of Purpose

To encourage greater participation from KLAS users via the many platforms provided by Keystone and learn from other KLAS users how to better serve our community.

As directed and defined by the most recent update of the Bylaws of the KLAS Users' Group as approved in June 2019, an election to select a new Vice President needs to occur. Therefore, current KLAS Users' Group Officers met to discuss and determine a timeline for such. Below are the relevant dates as approved:

• June 1 = KLAS Users' Group Vice President Nomination Period Opens
• June 19 = KLAS Users' Group Vice President Nomination Period Closes
• June 25 = Vice President Nominee Bios due
• June 29 = Vice President Nominee Bios Published and Online Voting Period Opens
• July 17 = Vice President Nominee Bios Published and Online Voting Period Closes
• July 28 = KLAS Users' Group Officers' Transition Meeting
• August 1 = Official Installation of new KLAS Users' Group Vice President

The duties of the Vice President are defined in "Article VI. Officers" of the KLAS Users Group Bylaws include:

Vice-President: The Vice-President shall serve in a mentoring and leadership capacity to learn about the responsibilities of the Users’ Group, and shall assist the President with designated duties. May be required to perform President’s duties if the President is unavailable. The Vice-President shall also serve on at least one committee outlined in Article VII. The Vice-President assumes the office of President at the end of the term of the standing President in office.

All names for nominees or questions about the process should be sent to Chandra Thornton (), President, KLAS Users' Group, and Erin Pawlus (), Secretary, KLAS Users Group.

First, we want to thank everyone who responded to our 2021 KLAS Users' Conference Planning Survey. We heard you, and we're moving forward based on your input.

The Program and Logistics Committees, the KLAS Users' Group Officers', and Keystone staff have been working diligently to figure out how to shift the conference to an online event. We're really embracing our conference theme of "Challenges, Changes & Creativity"! In the past few weeks, we've shifted our planning timeline and had discussions about dates, schedule, event management software and services, registration costs, session proposals, and more.

Today, we're excited to share that the 2021 KLAS Users' Conference will be June 7-10, 2021 with the below proposed schedule for each day:

To give all our attendees the best experience possible, we're planning to use an online event platform. We've evaluated a number of different ones and currently plan to use PheedLoop. Last week, the Planning Committees and Users' Group Officers had an opportunity to see the event participant side of the platform and were impressed with their available features for networking, session scheduling and access, and extensive accessibility options.

Using this platform, conference attendees will be able to attend sessions live or review the recordings later on, message each other privately or in subject groups, and even share files with their fellow users. While it can't fully replicate the feeling of all sitting around the same table, we hope that this format will allow us to bring as much of the full conference experience as possible.

Individual and group registration rates are still being finalized and will be announced soon.

We're hoping more KLAS Users will be able to participate in this year's conference than ever before, since there is no travel required! See you there!

The minutes of the 2021 KLAS Users' Conference which occurred on Thursday, June 10 at 11:30 AM Eastern Time / 8:30 AM Pacific during the 2021 KLAS Users' Conference are below.

• 2021_Business_Meeting_Minutes.docx
• 2021_Business_Meeting_Minutes.pdf

As directed and defined by the most recent update of the 2019 KLAS Users' Group Bylaws Update, an election to select a new Vice President and Secretary needs to occur. Therefore, current KLAS Users' Group Officers met to discuss and determine a timeline for such. Below are the relevant dates as approved:

• May 20 = KLAS Users' Group Vice President / Secretary Nomination Period Opens
• June 1 = KLAS Users' Group Nomination Period Closes
• June 4 = Nominee Bios & Headshots due
• June 7 = Nominee Bios Published
• June 10 = If only one candidate is nominated for an office the election will proceed at the Users' Group Business Meeting. If more than one nominee for an office, an online election will occur within 30 days after the conference.
• July 28 = KLAS Users' Group Officers' Transition Meeting
• August 1 = Official Installation of new KLAS Users' Group Secretary and Vice President

The duties and terms of office of the Secretary and Vice President as defined in "Article VI. Officers" of the KLAS Users Group Bylaws include:

Duties:

Secretary: The Secretary shall take minutes for the Users’ Group business and administrator’s meetings as well as those for other committees unless otherwise provided. The Secretary shall also serve on at least one committee outlined in Article VII.

Vice-President:The Vice-President shall serve in a mentoring and leadership capacity to learn about the responsibilities of the Users’ Group, and shall assist the President with designated duties. May be required to perform President’s duties if the President is unavailable. The Vice-President shall also serve on at least one committee outlined in Article VII. The Vice-President assumes the office of President at the end of the term of the standing President in office.

Terms of Office:

The Vice President is an elected position that serves a term of one year and then becomes the President

The Secretary is an elected position that serves a term of two years and can stand for re-election at the end of their first two-year term.

All names for nominees or questions about the process should be sent to Jen Buzolich (), President, KLAS Users' Group, and Michael Lang (), Vice President, KLAS Users Group.

Below you will find the latest udpated about the 2021 ONLINE KLAS Users' Conference. Please let us know if you have any questions or need additional information.

2021 KLAS Users' Conference Website & Attendee Portal:

• 2021 KLAS Users' Conference Website
• 2021 KLAS Users' Conference Virtual Attendee Portal

Theme: Challenges, Changes & Creativity

Overview Schedule:

• KLAS UC 2021 Overview Schedule with Sessions - PDF
• Overview schedule in spreadsheet format on Keystone's Google Drive.

Format:

To give our attendees the best experience possible, we will be using the PheedLoop online event platform. The Planning Committees and Users' Group Officers had an opportunity to see the event participant side of the platform and were impressed with the features for networking, session scheduling and access, and extensive accessibility options.  

Using this platform, conference attendees will be able to attend sessions live or review the recordings later on, message each other privately or in subject groups, and even share files with their fellow users. While it can't fully replicate the feeling of all sitting around the same table, we hope that this format will allow us to bring as much of the full conference experience as possible.

Registration:

Go here to begin your 2021 KLAS Users' Conference attendee registration. 

The deadline to register is 8:00 PM Eastern / 5:00 PM Pacific Friday, June 4. If you have any questions about the group registration process, check out this step-by-step for a detailed explanation with screenshots.

Conference Registration is now open!To make this year's process easier than ever, we chose to use the PheedLoop platform to handle registration and even credit card payments. Yes, you can pay via a credit card this year! If you prefer or need to still pay by check, you can also download an invoice directly from the registration page.

• $25 for individual attendee tickets
• $50 for small group tickets (2-5 persons)
• $100 for large group tickets (6-10 persons)

Group Ticket Purchases: Example: To purchase one Large Group Ticket for 10 people, select 1 "Large Group Ticket" with your name listed as the "Attendee". Then proceed through the payment and checkout options and then add the other 9 persons as "complimentary ticket" holders when prompted to do so. Each listed attendee will be emailed their ticket info separately. An organization can purchase whatever combination of individual, small, and large group tickets makes sense for the number of staff they want to attend. For example, a library can purchase one small group and one large group ticket for a total of $150 to cover up to 15 attendees.

Registration fees go towards the conference platform and video streaming services. This is not intended to be a profit-generating event! That said, the math on this kind of thing is difficult. The per-attendee cost of the event will vary significantly based on how many attendees we have, and while we have a lot of experience budgeting for and operating an in-person conference, an online conference is new to us. If we find that we undershot on the registration fees, Keystone will cover the additional costs. If we end up generating a little extra, it will be used towards the next conference.

An updated version of the KLAS User Group bylaws was presented to the KLAS Users' Group at the business meeting held on Wednesday, May 4, 2022. The members of the Users' Group then proceeded to vote online to accept the bylaws with all suggested revisions effective July 1, 2022.

Per the KLAS Users' Group Bylaws, upon the vacancy of an officer position an election must be held to replace the officer. As such, we are now conducting an election for the office of Vice President of the KLAS Users' Group. Please meet your candidate for the open Users' Group Vice President position, Traci Timmons!

A link to vote for Vice President will be sent to each KLAS organization / library's designated representative in the near future.

KLAS Users' Group Vice President Candidate

Traci Timmons, Managing Librarian, Washington Talking Book & Braille Library

Biography:

Traci Timmons joined the team at the Washington Talking Book & Braille Library (WTBBL) in March. She has been a librarian in special and academic libraries for more than twenty years. She was drawn into the LBPD world because her son is dyslexic, a patron of WTBBL, and she saw firsthand the incredible work these libraries do. Prior to joining WTBBL, Timmons was the head of libraries and archives at the Seattle Art Museum (SAM) where she was the administrator for SAM's ILS, EOS.Web. She has also worked at the University of Washington Libraries, the University of South Florida Libraries, a large accounting firm library, and was a web developer for several software companies. She has an MA in Art History from the University of South Florida and an MLIS from the University of Washington. She is looking forward to further developing the art programs at WTBBL!

Statement of Goals:

At WTBBL, I am the KLAS administrator. As a new-ish employee, I'll be the first to admit that I am not a KLAS expert, but, I am striving to become one. I learn through doing, through making mistakes, and from listening to others. In my short time at WTBBL, I have really come to appreciate how KLAS uniquely addresses the work of LBPD and IRC libraries. I have developed some great relationships with Keystone staff and many of my LBPD/IRC colleagues throughout the U.S. In my work life, I have demonstrated that I am a great advocate, collaborator, and problem solver--and will bring those qualities to my KLAS Users work. I see this position as an opportunity to learn more about the needs of colleagues throughout the country, how we can best support one another, and how we can work positively and collaboratively with Keystone to solve problems and advance ideas.

As announced in an earlier Keynotes Blog Post, Keystone staff and the KLAS Users' Group Program Committee are teaming up to bring you an online KLAS Users mini-conference the afternoons of May 3-4. Today, we're sharing a bit more info about what we have planned.

Sessions with interest for all KLAS Users will be held on both days, and we hope you can join us for this free online training and networking event!

• Dates: Tuesday, May 3 - Wednesday, May 4, 2022
• Time: 1:00-5:00 PM Eastern / 10:00 AM-2:00 PM Pacific
• Format: All sessions will be held via Zoom with a dial-in for audio option provided. Also, concurrent Birds-of-a-Feather sessions will be held in 3 separate Zoom breakout rooms.
• Access: Zoom links will be emailed to registered attendees approximately a week prior and posted on this page a day or so before the event.
• Session Recording: All Tuesday sessions as well as the KLAS Users' Group business meeting will be recorded. Birds-of-a-Feather sessions will not.

Agenda:

Tuesday, May 3

Tuesday sessions will be Keystone presented and focused on sharing Keystone company and service updates and new KLAS features and functionality for LBPD, IRC, and others.

• Zoom Meeting Link for all Tuesday sessions - https://us02web.zoom.us/j/88138984215?pwd=RGVIdkEzS1IyRzJXSytIVFVVODB3QT09
• Meeting ID: 881 3898 4215
• Passcode: 667394

Wednesday, May 4

Wednesday features a KLAS Users' Group Business Meeting followed by user-moderated Birds-of-a-Feather sessions. Birds of a Feather (BoaF) sessions are an opportunity to exchange ideas in a casual, group discussion setting. Topics range from making the most of KLAS features to exploring broader service-related ideas. These sessions are not formal presentations with slides or software demonstrations. Instead, moderators launch the discussion and keep the conversation on topic.

Each of Wednesday's concurrent Birds-of-a-Feather sessions will be accessed via one Zoom link. Once you enter the meeting, there will be 3 breakout rooms you can choose to join (one for each topic).

Dial-in Audio for ALL sessions:

Registration:

Registration is not required, but it will give us an idea of how many attendees plan to attend. Also, persons who register will receive an email approximately one week before the mini-conference with the agenda, Zoom links, and dial-in for audio numbers.

Congratulations to Kimberly Tomlinson, Wisconsin Talking Book and Braille Library, and Maggie Witte, Kansas State Library, Talking Books Service, our two finalists for the 2023 Julie Klauber Award!

You have each made a significant impact on your library, patrons, and your community! We hope sharing selections from the nomination submitted for you lets both you and others see just how much work you have done and how your efforts inspire others.

The selected recipient of this year's award will be honored during a ceremony held on Monday, July 17 in Nashville, TN as part of the 2023 KLAS Users' Conference.

Nominee: Kimberly Tomlinson, Wisconsin Talking Book and Braille Library

Nominated by: Zarina Mohd Shah, Wisconsin Talking Book and Braille Library

What service(s) has the nominee done in the spirit of Julie Klauber?

Kim's work with the Audio & Braille Literacy Enhancement (ABLE) is one of her outstanding achievements. ABLE is a nonprofit organization that works with WTBBL by brailling and recording Wisconsin authors, our "Bulletin Board" quarterly newsletter, DVD catalogs, Milwaukee Magazine, and more. ABLE also provides essential services to the visually impaired and print disabled in local communities, schools, and other institutions and individuals nationwide, including braille transcriptions, tactile representations of graphs, diagrams, pictures, and audio recordings, at an affordable cost.

ABLE relies on donations and grants to offer services for the print-disabled. In writing local grant proposals, ABLE needs, for instance, KLAS Readership and Circulation statistics to add support for their services. Kim performs the crucial role of diligently gathering and delivering valuable data to ABLE, including the number of WTBBL patrons in each county, circulation numbers of a recorded local author from a specific county, and other interesting facts from the KLAS data (and NLS BARD) ABLE could work with.

The number of local grants received with help from data compiled by Kim from KLAS makes it possible for ABLE to offer their services. ABLE appreciates Kim's important role in supporting their organization and mission that has a lasting impact on our print-disabled communities.

How do they affect your library / community and / or the KLAS Users’ Community?

Kim's knowledge and understanding of KLAS were invaluable in assisting WTBBL's successful migration to the new DOD system at the end of 2021. In hindsight, our work seemed seamless during that busy period. Kim's efforts were instrumental in helping WTBBL staff complete the migration smoothly. For example, Kim trained staff to modify and update patron's records in preparation for DOD and for patrons to pick up their books in the new format. Kim's guidance helped us complete the migration smoothly. WTBBL staff appreciated the new system and shared the knowledge of the efficiency and cost-effectiveness of the new DOD system with patrons. For instance, there are no longer due dates for digital audiobooks. WTBBL did our best with Kim's guidance and sealed our expectations of her as our KLAS Guru.

Nominee: Maggie Witte, Kansas State Library Talking Books Service

Nominated by: Michael Lang, Kansas State Library Talking Books Service 

What service(s) has the nominee done in the spirit of Julie Klauber?

Recently, Maggie has coordinated and led the network LBPD summer library reading program working group. The group allows library staff to share ideas for accessible summer reading programs. I don’t know if others agree, but I feel that NLS’s new commitment to providing resources to support summer reading is a direct result of this working group. Maggie is also an active member of the NLS summer reading committee.

This year she created a circulating braille awareness kit. The kit, filled with braille books, games, and activities, will introduce sighted children to the braille alphabet and teach them the importance of braille for readers.

Last year Maggie partnered with the Wamego Public library to provide braille overlay labels for their StoryWalk. Since then she has provided braille for four more Storywalks and plans to continue this project with WPL and hopefully expand to other libraries. She continues to lead virtual monthly and a quarterly book discussion groups and provides excellent individual service to our users.

How do they affect your library / community and / or the KLAS Users’ Community?

The summer reading resources shared from the working group and the increased support of NLS promise to create a much more robust and accessible summer reading program for talking book users nationwide and allow for libraries with fewer resources to provide a wonderful program.

With her programs, she creates a community of patrons across Kansas, who share many commonalities, but due to distance may never had met if not for Maggie.

She continues to advocate for and raise awareness of the accessibility needs of print disabled through activities like the StoryWalk, braille kit, and presentations at professional conferences.

Overall, she provides empathetic friendly service to our patrons, working hard to find solutions that fit their needs.

The Julie Klauber Award is one way we at Keystone Systems recognize the invaluable support that volunteers and staff provide to their organizations and their patrons. Each organization may nominate one staff member or volunteer using the Julie Klauber Award Nomination form. The deadline for nominations is Friday, May 5.

Who was Julie Klauber?

Julie Klauber was a national expert and leader on disability issues and was instrumental in helping develop Keystone's growing national presence. In 2012, Julie received the ASCLA Francis Joseph Campbell Award recognizing her work advancing library services for patrons who are blind and print disabled. Julie served as the director of the Talking Books Plus Library in Suffolk, County, NY and authored several articles on library resources and services for people with disabilities. Additionally, she created and maintained the newsletter Disability Resources Monthly and the corresponding website www.disabilityresources.org. Julie passed away on September 3, 2002 after a long, brave struggle with cancer.

A word about Julie Klauber from her former coworker:

Valerie Lewis sent the below email to the KLASUsers listserv on January 24, 2011:

It has been more than eight years since Julie passed away. Her name comes up every day.....truly, it does. I work with 5 other people who worked with Julie for many years. I sit in the office that was once hers. Her husband and sons are often in my home. I work with her husband Avery, to continue the important work that she and he started many years before I was lucky enough to meet them.

Julie was a librarian, but more she was the truest advocate for access to library programs, services and materials for all, particularly people with disabilities.

In addition to being the librarian for the sub-regional library that served Long Island, NY, Julie and her husband established a non-profit organization that provided information and referral resources for librarians, service providers and individuals living with disabilities.......long before and into the earlier days....of the internet.

Julie spent truly all of her time making sure that people with disabilities had access to information.....all information. She created partnerships with local and national corporations that brought assistive technology to local libraries. She created library resources in alternative formats and worked with libraries and librarians across the country, to promote accessible library services.

It has been my honor to be a member of the Julie Klauber Award Committee. It has given me the opportunity to read about lbph staff and volunteers who create new and innovative ways of making library materials, services and programs accessible to their patrons. Something still so difficult to do, even in these technologically advanced times.

You may think that the daily practices and procedures of operating a library for the blind and physically disabled are hum-drum and nothing out of the ordinary, but think again. It is through the work and creativity of each and every member or your organization, that people with disabilities have access to information....something we treasure so dearly and take so for granted.

On that note, we encourage you to think about how the wheels of your organization turn and who are the people turning it.

With warm regards,

Valerie Lewis, Director
Long Island Talking Book Library

Who can be nominated for the Julie Klauber Award?

Each KLAS library or organization may nominate one staff member or volunteer who: 

• Works with KLAS in their daily job functions.
• Has demonstrated outstanding service to their organization and / or their community in the spirit of Julie Klauber during their time with the library.
• Will appreciate and benefit from attending the KLAS Users' Conference.

Please use the Julie Klauber Award Nomination Form to submit your nominee's info before the Friday, May 5 nomination deadline.

What does the award recipient receive and how are they selected?

The selected Julie Klauber Award Recipient receives a trip¹ to the 2023 KLAS Users' Conference to be held in Nashville, TN July 17-20 and will be honored as part of an award ceremony held Monday, July 17 including receiving a personalized plaque to commemorate their achievement.

Award finalists will be selected from all nominated individuals by the Julie Klauber Award committee². James Burts, CEO of Keystone Systems, will then determine the 2023 recipient after consulting with all the finalists' supervisors.

Biographies of previous Julie Klauber Award Recipients are available at the Julie Klauber Award Winners page.

² 2023 Julie Klauber Award Committee Members include:

• Chandra Thornton, Palm Beach County Library System, 2016 Julie Klauber Award Recipient
• Teresa Kalber, Colorado Talking Book Library, 2011 Julie Klauber Award Recipient
• Lisa Nelson, Utah State Library Program for the Blind and Disabled
• Kimberly Tomlinson, Wisconsin Talking Book and Braille Library
• Pepper Watson, Oklahoma Library for the Blind, Accessible Instructional Materials Center
• Erin Pawlus, Arizona Talking Book Library
• Andrea Ewing Callicutt, Keystone Systems, Inc.

Below are the recordings, presentations, and other resources shared in the instructional resource / materials center (IRC / IMC) track of the 2024 KLAS Users' Mini-Conference.

Note: You must be logged in to view / access content.

Below are the recordings, presentations, and other resources shared in the library for the blind and print disabled track of the 2024 KLAS Users' Mini-Conference.

Note: You must be logged in to view / access content.